Job Description Template Form

A job description template is an easy to use document that businesses can reuse to document what takes place in various jobs. The job description template includes room for the job title, a general job description, major responsibilities, minor responsibilities, qualifications someone needs to successfully complete the job, and key competencies to successfully complete the job. This document can provide both the business and its applicants or employees with an easy to understand overview of a specific job.

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What is a Job Description Template?

A Job Description Template is used to create a description for an employment opportunity at a business or organization. This template will help you create an organized description of each position that your company has available. Job description templates are an important part of attracting the best talent to your company. The template should help you create job descriptions that capture the company culture and also summarize the duties of the position that you are hoping to fill.

A job description template is useful in helping you remember the important details that you need to include in each job description. The description should list the name of the employer as well as the contact information for the job posting. Information such as essential job duties, education or experience requirements, preferred skills, and salary should be included. This template will ensure that this information is organized in an easy to read manner. In order to appear professional, every job description should be proofread carefully for quality assurance.

The best job description templates are versatile - you will be able to use them for any position: store manager, truck driver, software engineer, office manager, administrative assistant, marketing director, business development manager, accounts payable clerk, case manager, customer service representative, legal secretary, medical assistant, occupational therapist, pharmaceutical sales representative, project coordinator, mechanical engineer, data entry clerk, executive assistant, call center representative, social worker, accounting manager, training manager, product manager, project engineer, operations manager, registered nurse.

Job Description Definition

Accurate and compelling job descriptions are more important than ever. As a society, we’re focused more on enjoying both our professional and personal lives. So, attracting and keeping top talent requires businesses to create job descriptions that do more than clearly explain the responsibilities of the position. It must also consider the company’s culture as well as the desires most people have about work-life balance.

How to Write a Job Description (Step-by-Step)

To create a well-written job description that attracts top talent, you need to provide those who are interested with a true sense of both your company and your open position. Here are some tips on how to write each section of a job description to help pique applicant interest!

• Job title. Kiss the internal, confusing company lingo and made up job titles goodbye and give a fond hello to clear, concise titles. It’s hard to attract top candidates if they really have no idea what their position. Sure, you want your HR team to help make others happy in your company, but calling them a Happiness Hero isn’t very helpful to them.
• Job summary. A summary is just that: short and sweet. However, it must also catch their attention and get them interested while explaining the core component of the position. Also, with the rising number of 100% remote and partial remote workers, it’s important to explain up front whether the job is open to full remote or partial remote workers.
• Company information summary. Answer one question: what makes your business so special and great that they should really want to work for it? Just remember that this is another summary section. You can also encourage applicants to learn more about your company.
• Job activities & responsibilities. This is your opportunity to explain exactly what will be required of applicants to fulfill the position. This does not (and should not) be a summary because you want to make sure you’re giving enough information to attract qualified applicants. What keywords can you use that will attract the right applicant? What key roles are fulfilled by this position?
• Job requirements. It is up to you to clearly explain all of the skills that you require. This includes required skills such as experience working with certain applications or direct experience in the industry or a related industry. It also includes preferred skills such as great interpersonal communication, being a self-starter, problem solving, and certain certifications.
• Job perks & benefits. Job perks and benefits are set your company apart from others in your industry seeking great talent. Benefits include things such as retirement plans, health savings accounts, life insurance, accident insurance, and health insurance. The perks are the little extras you provide to your team members that set you apart. Maybe you’re open to full or partial remote work. Maybe you have a generous or unlimited vacation (or sick leave) policy. Maybe you have an amazing tuition program for your talented team. Maybe your company provides paid time off for volunteering.

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Components of a job description template

• Job Title
  • Describes the rank of the person you are looking to hire.
  • Position title or title that this position reports to.
  • Job basics, such as payscale, projected hours.
  • This can be one or two sentences. It describes the function of the position in the grand scheme of things. For example - The Cafe Manager is responsible for training, overseeing and disciplining all members of cafe staff, as well as ensuring maintaining a functional, smooth-running workplace.
  • Here, list qualifications the applicant must possess in order to be considered. This should include the required level of schooling, basic physical requirements (such as the ability to lift up to 50 pounds), and special skills or training.
  • If the job in question involves unusual working conditions, such as if a warehouse worker will be required to do extremely heavy lifting or be exposed to extreme temperatures, this information should be provided under the header “Special Requirements.”
  • This is the lengthiest section of the job description. You should only list tasks that comprise the majority of the job. Tasks should be listed in order of importance/time-consumption. For example - - Daily management of employees, Coordinating inventory, ordering and stocking.

  How to create a job description

  1. Use an accurate job title.
  2. Write a brief summary overview of the job.
  3. Explain the job responsibilities.
  4. List the job requirements and any educational requirements.
  5. Define what success looks like in the position after 30 days, 90 days, one year.
  6. Ask someone to proofread.
  7. Get the hiring manager and human resources manager to approve it.
  8. Publish it on job boards where potential candidates can access it.

  Sample job description

  Job Title: Associate Analyst

  Reports To: The Associate Analyst will report to the Senior Financial Analyst.

  Job Details: Full-time position in our Phoenix, Arizona office

  Job Overview: The Associate Analyst will help the Senior Financial Analyst to develop new strategies to enhance our company’s current business processes. The Associate Analyst will be integral in developing business processes, market research, and database modeling.

  Responsibilities and Duties:

  • The Associate Analyst will work with the Senior Financial Analyst to develop new strategies to enhance our current business operations.
  • The Associate Analyst will develop business models and create time and money budgets for each new project.
  • The Associate Analyst will design workflows and select materials and manpower for projects.
  • The Associate Analyst will research, analyze, and make recommendations about new technologies that will contribute to the business while also reducing costs.
  • The Associate Analyst will work and contribute in a team-oriented and collaborative environment.
  • Bachelor’s Degree or Associate’s Degree with 2 or more years of relevant work experience.
  • Strong oral and written communications.
  • Strong analytical, problem solving, and organizational skills
  • Proficient in Microsoft Excel and Word
  • Ability to multi-task, work independently and as a team.